What is AI invoice automation for 3PL?

AI invoice automation for 3PL uses agentic AI to read, sort, match, and reconcile complex freight invoices across multiple carriers, accessorials, and change orders, replacing 15-25 hours per week of manual data entry with automated workflows that resolve in hours, not weeks.

How much revenue do logistics companies lose to billing errors?

Logistics and operations companies lose an estimated 30% of recoverable revenue to unbilled accessorials, missed change orders, and invoice disputes that go unresolved due to manual processing delays.

What is Rigby by Viberr?

Rigby is an AI-native invoicing platform built by Viberr for logistics and operations companies drowning in complex billing. It embeds with your team, learns your tribal knowledge, automates your procure-to-pay workflow, and turns it into a compounding SaaS layer.

How is Rigby different from TMS invoicing?

Legacy TMS platforms were built 15-20 years ago for routing and tracking, not complex invoicing reconciliation. Rigby is purpose-built for the invoicing gap that TMS platforms ignore. It handles carrier reconciliation, accessorial billing, POD matching, and change order capture with AI agents, not manual data entry.

AI Invoicing for Warehousing and Distribution

You Bill 40 Clients on 40 Different Rate Structures. From One Warehouse.

3PL warehouses manage billing across dozens of clients, each with unique rate cards for storage, receiving, pick-and-pack, fulfillment, and value-added services. Every client contract is different. Every billing cycle is a manual exercise. Rigby automates multi-client warehouse billing so every billable activity gets captured and invoiced.

Book a Free Warehouse Billing Assessment See How It Works

4.5M+

Billable activities per month processed by top warehouse billing platforms

40+

Unique rate card structures per mid-size 3PL warehouse

$1.25M

Monthly DSO reduction possible with automated warehouse billing

The Pain

Your WMS Tracks Inventory.
It Doesn't Track What You're Owed.

Warehouse management systems are built for operations: receiving, putaway, picking, packing, shipping. But turning all that operational activity into accurate client invoices requires a billing layer that most WMS platforms don't have.

Per-Client Rate Card Complexity

Client A pays per pallet per month. Client B pays per pick. Client C pays a flat monthly fee plus overages. Managing 40 different billing structures in one warehouse means 40 different invoice calculations every billing cycle.

Billable Activity Capture Gaps

Receiving, storage, cycle counting, quality inspections, kitting, relabeling. Every warehouse activity is potentially billable, but if your billing system isn't connected to your WMS, activities fall through the cracks.

Billing Cycle Delays

Most 3PL warehouses bill monthly. That means a full month of billable activities has to be aggregated, reconciled, and invoiced after the fact. Errors compound. Disputes multiply. Cash flow suffers.

Value-Added Services Go Unbilled

Kitting, bundling, custom labeling, gift wrapping, quality inspections. These VAS activities are often logged informally or not at all. The revenue they generate never shows up on the invoice.

Multi-Brand Client Billing

One client has three brands. Each brand needs separate invoicing, separate reporting, and separate cost allocation. Splitting billable activities by brand within one client account is where manual processes break.

Client Disputes from Billing Errors

When a client gets an invoice that doesn't match their understanding of the contract, the dispute eats hours of back-and-forth. At scale, billing disputes become a full-time job for your finance team.

How Rigby Solves It

We Capture Every Billable Activity and Invoice Every Client. Automatically.

WMS-Connected Billing

Rigby connects to your WMS (or takes data exports if yours lacks APIs) and captures every billable activity in real time: receiving, storage, picks, packs, VAS, and fulfillment. Nothing gets missed.

Per-Client Rate Engine

Every client's rate card gets configured once. Storage by pallet, pick by unit, flat monthly with overages, or any custom structure. Rigby calculates charges automatically based on actual warehouse activity.

Automated Invoice Generation

At the end of every billing cycle (or weekly, or daily), Rigby generates client invoices with full line-item detail, brand-level breakdowns, and supporting documentation attached. Your finance team reviews and sends.

What is AI Billing Automation for 3PL Warehouses?

The Definition Nobody Wrote Yet

AI billing automation for 3PL warehouses uses agentic AI to capture every billable activity from warehouse operations, including receiving, storage, pick-and-pack, fulfillment, and value-added services, and automatically generates client invoices based on each client's unique rate card. It connects to warehouse management systems to pull real-time activity data, eliminating the manual aggregation and calculation that typically delays billing cycles by weeks and misses billable activities worth thousands of dollars per month.

Source: Rigby by Viberr | rigby.viberr.io

Built for Every Logistics Vertical